Adding Your Own Non-Disclosure Agreement to Cloudwords

Customers can upload their own Non-Disclosure Agreement (NDA) to their Cloudwords account, and apply it to their projects so translation vendors only access their files after accepting the NDA.

To add your NDA to your Cloudwords account for the first time:

  1. Click the Settings link on top of any page of your Cloudwords account and choose the More option.
  2. At the Settings overview page, click the Non-Disclosure Agreement link.
  3. At the Non Disclosure Agreement settings page, click Add. You will then be taken to a page where you can enter the text of your company's NDA (note that the text must be less than 20,000 characters long). Click Save.
  4. On the Non-Disclosure Agreement settings page, you will now have the option to Choose if your Non-Disclosure Agreement will be applied to your future projects. Click Yes and then Save to start applying your NDA to your projects. Click No and Save to not apply your NDA, allowing translation vendors to access your files without accepting it.

To modify your NDA after you created a first version:

  1. Click the Settings link on top of any page of your Cloudwords account and choose the More option.
  2. On the Settings overview page, click the Non-Disclosure Agreement link.
  3. On the Non-Disclosure Agreement settings page, click Add a new version that appears on top of the current version of your NDA. You will then be taken to a page where you can enter the text of your new NDA version (note that the text must be less than 20,000 characters long). Click Save.
  4. On the Non-Disclosure Agreement settings page, you can Choose if your Non-Disclosure Agreement will be applied to your future projects. Click Yes and then Save to apply the new version of your NDA to your future projects. Click No and Save to not apply your NDA, allowing translation vendors to access your files without accepting it.

Notes

  • When applying your Non-Disclosure Agreement to your projects, it will only be enforced to vendors in projects created after the date you chose to apply your NDA. For example:
    • If on 2/24 you did not have a NDA applied to your projects, and you created project A and assigned it to Vendor Z, they will obviously not need to accept any agreement. If you create a NDA and apply it starting on 2/28, Vendor Z will still be working on your project A under the assumption that there was no NDA in place. 
    • If on 2/24 your NDA was being applied to your projects, and you created project A and assigned it to Vendor Z, they will have to accept it to download your source files and reference materials. If you create a new version of your NDA and start applying it on 2/28, Vendor Z will still be working on your project A under the previous version of your agreement. 
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